Small gestures can make a big difference. One such gesture is the thank you note, a crucial yet often overlooked element of post-interview etiquette. While a majority of hiring managers consider thank you notes important, only a fraction of job seekers actually send them.

Here are seven simple steps to guide you through the process of crafting a job-winning thank you note.

  1. Understanding the Impact of Thank You Notes

Research highlights the significant role thank you notes play in the hiring process. According to TopResume, 68% of hiring managers say these notes influence their decision-making. Further, Robert Half reports that 80% of HR managers find thank you notes helpful in assessing candidates.

The message is clear: sending a thank you note after every interview is a smart move.

  1. Choosing the Right Medium: The Case for Email

In today’s fast-paced job market, timing is crucial. Employers prefer receiving thank you notes through email for its speed and efficiency. Email ensures your message is delivered promptly, allowing your gratitude and professionalism to shine through immediately after the interview.

  1. Crafting Your Opening: Expressing Genuine Gratitude

Begin your note by sincerely thanking the interviewer for their time. A thoughtful opening sets the tone for your message. For instance, start with, “Hi [Name], I wanted to thank you for taking the time to speak with me today! I really enjoyed our conversation.”

  1. Recapping a Specific Interview Topic

Demonstrate your attentiveness by mentioning a specific topic from the interview. For example, “Your insights on LinkedIn’s potential ad integration with Microsoft’s platform were particularly enlightening.” This shows you were engaged and have taken the discussion to heart.

  1. Expressing Your Enthusiasm for the Role

Clearly express your excitement about the opportunity. A statement like, “I’m very enthusiastic about the prospect of joining your team and am eager to contribute to your ongoing projects,” conveys your interest and eagerness to be a part of the organization.

  1. Personalizing Your Thank You Note

Personalization can significantly enhance the impact of your note. Consider these two creative options:

  • Record a brief thank you video using tools like Loom and embed it in your email. This adds a personal, visual touch.
  • Handwrite your note, snap a photo of it, and include it in your email. This blend of traditional and modern approaches can be particularly memorable.

A well-written thank you note can be a decisive factor in your job search. It’s an opportunity to reiterate your interest, showcase your professionalism, and leave a positive impression. By following these seven steps, your thank you note will not only show your appreciation but also reinforce your suitability for the role.

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